Every guest, reported within 24 hours. That is the law.
Since 2 December 2024, every Spanish tourist rental must report its guests' data to the Interior Ministry platform, SES.Hospedajes, within 24 hours, and keep the records for three years. It applies to private owners, not just hotels. Here is how it works and how to make it painless.
Reviewed 8 July 2026.
The system in three pieces
1. One registration as a provider
Before your first guest, the property and its operator register once on SES.Hospedajes as an accommodation provider. We do this for our clients as part of the licence service, so the account exists the day the VT number does.
2. A report for every stay, within 24 hours
For each booking you transmit the traveller record: the guests' identity details plus contract and payment data, under Royal Decree 933/2021. Most owners automate it through their channel manager or their key-handling service; the legal responsibility stays with the owner either way.
3. Records kept for three years
The register of traveller records must be retained for three years and produced on request. Done properly through the platform, the trail keeps itself; done on paper and WhatsApp, it becomes the weak point of an inspection.
The fines are not decorative: serious breaches run from 601 to 30,000 euros under the citizen security law, and skipping the reporting altogether is exactly the kind of breach inspectors look for first, because it is the easiest to prove.
Owner questions, answered
Who exactly has to register guests?
Every provider of paid accommodation, and that expressly includes private owners renting a tourist flat or villa. If you hold a VT licence and take paying guests, SES.Hospedajes applies to you, whether you manage directly or through an agency. The duty has been fully mandatory since 2 December 2024.
What data do I send, and when?
The traveller record (identity details of your guests, including data of the contract and payment) must be transmitted to the Interior Ministry platform within 24 hours. You also register your property once as an accommodation provider before you start. We set that registration up for our clients as part of the licence service.
What are the fines if I skip it?
Breaches run under the citizen security law: minor infringements from 100 to 600 euros, serious ones from 601 to 30,000 euros. For a small owner one missed obligation can wipe out a season's profit, which is why we treat this as part of the licence, not an optional extra.
How long do I keep the records?
Three years. The register can be digital, and if you report through the platform correctly the trail largely builds itself. What matters is being able to show it if asked.
My platform or manager says they handle it. Am I covered?
Sometimes partly, rarely fully. Platforms transmit some data, and a good manager can run the reporting, but the legal obligation sits with the accommodation provider, you. Check what is actually being sent in your name; we audit this for clients in one short review.
Is this the same as the tourist licence or the VT number?
No, they are separate layers. The VT number is your regional licence to operate. SES.Hospedajes is the ongoing police duty to report who stays. You need both: the licence once (renewed every five years) and the guest reporting every stay.
Get the licence with the compliance built in
Our Complete service sets up SES.Hospedajes alongside your VT licence, and the yearly rhythm (tax return, renewal, changes) is work we do for you when it comes.